How to Choose a Board Meeting Software

Posted by Security Vault

How do you choose the right software for your board meeting?

Virtually conducting a board meeting is a good way to keep everyone interested. But not all tools are equal, especially in terms of meeting productivity and user-friendliness. When evaluating board management tools you should search for an easy-to-use interface that is free of distractions. It requires minimal training. Consider features such as integrated video conferencing that allow you to conduct your meetings in one location, so you can focus on the task at hand rather than switching between tabs and apps. Look for solutions that provide tutorials, workflow education and technical support to ensure your board members are able to use the software smoothly.

One of the most used features of modern board management software is real-time syncing. meaning that whenever your directors log in to their board portal, they’re immediately presented with the most current version of each document. This eliminates the need for admins to compile and distribute materials following a meeting, which saves their time and energy. Online collaboration tools allow board members to share their ideas and write notes in a collaborative format. This enhances meeting preparation and the outcomes of meetings. Certain boards-level platforms permit attendees to vote for themselves, which is a fantastic way to achieve consensus over governance policies and hiring. In the UK, for example section 360A of Companies Act allows businesses to adopt an online voting system in place of a show-of-hands voting system and keeps track of the outcomes of each decision, which increases transparency and investor and shareholder confidence.